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SAVES TIME
The OSHA
300 Online program simplifies the cumbersome and time-consuming
manual process into a few keystrokes and the click of a mouse,
and is the most efficient and cost effective method ever devised
for maintaining the OSHA Log. In fact, OSHA estimates the
employer's paperwork burden to be 14 minutes per response
on the 300 Log, and 50 minutes to compile the data onto the
Summary of Work-Related Injuries and Illnesses, Form 300A.
Using OSHA 300 Online, those times are reduced to 2 minutes
and 0 minutes respectively.
IMPORTING DATA
OSHA 300
Online also has the capability of importing data from other
database programs. In many instances, employers have stored
prior years information in either Excel (TM), Word (TM), or
Access (TM), and this data can be safely and conveniently
imported into OSHA 300 Online where it can be used to run
reports (See Reports below). This service is generally provided
at no additional charge.
HOW IT WORKS
This unique service begins with a decision process to determine
whether
an incident is recordable. If not recordable, the data may
optionally be entered into the file in order to provide
a complete overview
of all incidences incurred by the employer, but the entry
will not print on the Log itself. If recordable, the data
is then entered onto the 300 Log that permits an unlimited
number of entries to be made by location. Each page of
the
Log automatically totals the number of lost time days, job
transfer days, and the 10 separate classifications of
injury/illnesses.
It then simultaneously updates those results onto the Form
300A, the Summary of Work-Related Injuries and Illnesses
that
is to be publicly posted beginning in February of each year.
If changes are made to a prior year's log in subsequent
years,
all totals are automatically recalculated, and this can be
of critical importance to the company executive who is
required
to certify the completeness and accuracy of the log.
At
the end of the calendar year, OSHA 300 Online also computes
12 separate Injury/Illness Incidence Rates that may be utilized
as a basis of comparison with Bureau of Labor Statistics (BLS)
results for employers whose work and workforce size are similar.
The BLS Quartile Data results for the most recent year available
are linked directly to the OSHA 300 Online web site for ready
reference. The OSHA 300 Log and the Form 300A may be modified
at any time and are stored on our servers for a period of
seven years. These forms may also be e-mailed to other interested
parties, risk managers, or directly to OSHA on demand. CONFIDENTIALITY
Insureds
with multiple locations and data entry personnel generally
require additional security measures to keep the
data not only secure, but also confidential. For that reason,
OSHA 300 ONLINE incorporates the capability to assign
data entry personnel to only those locations specifically
authorized
by the administrator so that claim information is viewable
and managed on a strict need-to-know basis. In additional,
three levels of security is also provided in addition to
utilization of the latest 128-bit encryption technology that
maintains your data in a safe and secure environment.
REPORTS
Another
valuable feature of OSHA 300 Online is its built-in Reports
capabilities. Trending reports by Nature of Injury, Cause
of Loss, and Part of Body can be compiled in a matter
or moments.
Further, both a Sharps Injuries Report and other Privacy
Concern Case reports by calendar year for each location can
be generated with just a few
mouse
clicks.
This permits compliance with OSHA regulations concerning
separate listings for these types of injuries and privacy
case requirements. In addition other reports are also available
by a range of
dates, locations,
the
departments
where the
injury
or
illness
occurred, claim value, status (open or closed), or class
code, and these may be sorted by both primary and/or secondary
factors
in addition to ascending or descending order. OSHA 300 Online
then prints a professional looking report suitable for
presentation
to upper management.
Further,
with a single click of the mouse, all reports can be downloaded
directly into an Excel (TM) spreadsheet where the options
available to utilize the data are virtually limitless.
You
can then manipulate, graph, or chart the data, or even perform
text searches for key words or phrases contained in the
Location
or Injury Description fields. This provides the Risk Manager
or employer with complete drill-down capabilities into
their
historical loss data, and the tools necessary to determine
how, when, and where their Workers' Compensation claims
are
occurring.
REGIONS FEATURE
In addition, for larger organizations such as national or global companies that have many locations or sub organizations that may be linked together as divisions or groups, we have developed an additional capability that we simply refer to as Regions. This permits several individual locations to be aggregated together for the purposes of running reports and provides an intermediate view of claims activity between the combined locations and the entire company-wide results. Each location can be assigned to a particular Region, and all claims activity can be sorted by Region as well. TRANSPORTATION MODULE
An optional Transportation module is also available to companies
whose operations include the transportation of goods and
materials on our nation’s highways. These companies
are required by law to maintain a DOT Log of accidents involving
their vehicles and are subject to very specific rules and
regulations. The Logs must be available on demand for audit
by any DOT representative. To simplify the process, users
are taken through a decision wizard that determines if an
incident actually meets the very specific DOT recording criteria.
If yes, the incident is recorded on the DOT Log. If not,
the incident is placed on a separate Log that includes all
incidents whether recordable or not. In addition, through
a series of pull-down listing, the user may also record other
pertinent information concerning the incident such as vehicle(s)
direction, vehicle(s) action, road, weather, and lighting
conditions, to name a few. This information creates a comprehensive
and permanent record of the incident and provides management
with a comprehensive overview of how and where these incidents
or claims are occurring. Through our Reports function, all
incidents may further be profiled by year, date range, location,
region, driver, etc. then automatically exported into an
Excel spreadsheet where additional charts and graphs can
be generated. This feature is available for an unlimited
number of locations, users, and incidents. Call us for additional
details or free trial.
OSHA
FORM 301
For those
employers whose state
specific First Reports of Injury (FROI's) do not qualify
as "equivalents"
of the Form 301, we have also included the capability
to complete the required OSHA Form
301. To be an "equivalent", the FROI must have all of the
same fields as a Form 301.) Once an entry has been made onto the OSHA 300 Log, a simple
click
of the
mouse
opens
the screen
containing
an
html version of the Form 301with the data
from the 300 Log entry including
the OSHA Case number assigned automatically pre-filling to
the form. In a matter of 3-4 minutes, the Form 301 is completed,
stored, and may be printed to your local printer. If you
need to update the form at a future date due to a change
in the claim status, the form is quickly accessible and
may be changed, re-printed, and saved on demand. This
eliminates the frustration that users generally experience
when fumbling with hand written forms and paper files. It
reduces the input process into a single
elegantly designed input screen that virtually eliminates
the possibility of error, and permits users of any computer
skill level to operate the program safely and efficiently.
SPONSORSHIP
Employers
may subscribe to the service directly or a site sponsorship
is also available for Insurance Companies, TPA's or Insurance Agencies
to provide as a value-added service for their customers. Risk
Managers may also provide this as another management tool
for their various corporate entities. The site is then personalized
with the sponsor's name, phone, and "tag line" on
every screen. Completely customized web sites and sponsor
on-site hosting options are also available.
WHAT
DO I NEED TO USE OSHA 300 ONLINE?
To operate
OSHA 300 Online, the employer only requires access to
the
Internet, and a copy of the free Adobe Reader TM, so there
is no additional software to install. All forms used in
the
program have been specifically approved by OSHA, meet their
stringent requirements for accuracy and readability, and
may
be printed on any printer. The site may be accessed
at any time from anywhere in the world via the World Wide
Web.
Revised November 2009 |
